Run Your Entire Gym From One Smart Dashboard
Manage memberships, monthly payments, trainers, attendance, equipment, expenses and multiple branches — without spreadsheets or paperwork.
Active Members Managed
example capacity
Cloud Availability
target uptime
Less Admin Work
estimated savings
Business Access
always available
One Platform. Every Part of Your Gym.
Stop switching between spreadsheets, notebooks and disconnected software. GymPilot centralizes your daily operations.
Membership Management
Create members, maintain profiles, manage membership packages, freeze memberships, renew subscriptions and view payment history.
Learn moreSubscription Payments
Define plans, collect monthly subscription fees, and track paid, pending and overdue accounts automatically.
Learn morePayment & Billing
Record payments, issue receipts, view outstanding balances and monitor revenue in real time.
Learn moreAttendance Management
Track daily member check-ins and attendance history. Structured to support biometric-device integrations.
Learn moreTrainer Management
Manage trainer profiles, availability, client assignments, schedules, salaries and commissions.
Learn moreGroup Classes
Create class schedules, assign trainers, set capacity limits and track attendance per session.
Learn moreEquipment Management
Maintain a centralized database of gym machines and equipment with condition tracking and maintenance alerts.
Learn moreMaintenance Tracking
Track equipment condition, warranty, service dates, assigned technicians and maintenance costs with automated alerts.
Learn moreExpense Management
Record salaries, rent, utilities, repairs, equipment purchases and other operating expenses.
Learn morePOS & Sales
Manage sales for drinks, supplements, merchandise and accessories. Track inventory and daily transactions.
Learn moreNotifications
Send membership expiry reminders, payment alerts, class notifications and promotional announcements via Email, SMS or WhatsApp.
Learn moreReports & Analytics
Generate reports on revenue, expenses, profit, membership growth, attendance, trainer performance and POS sales.
Learn moreMulti-Branch
Manage multiple gym branches under one account with combined analytics and branch-specific performance views.
Learn moreStaff Management
Manage receptionists, trainers, managers and administrators with role-based permissions and access control.
Learn moreMembership Management Without the Mess
Create member profiles, assign plans, monitor renewals, freeze memberships and view complete member histories — without spreadsheets.
- Create and manage unlimited member profiles
- Assign and switch membership plans
- Track renewal dates and send reminders
- Freeze and unfreeze memberships
- View complete payment and attendance history
Members
1,284 totalCollected This Month
PKR 1.28M
+12.3%
Outstanding Payments
PKR 142K
23 members
Upcoming Renewals
64
Next 7 days
Overdue Members
18
Action needed
Membership Plans
Basic
PKR 3,000
/month
Gym floor access
Locker usage
Basic equipment
Standard
PKR 5,000
/month
All Basic features
Group classes
Cardio zone
Premium
PKR 8,500
/month
All Standard features
Personal trainer (4 sessions)
Spa access
Never Lose Track of a Payment Again
Define membership plans with monthly subscription fees. Track collected payments, outstanding balances, upcoming renewals and overdue accounts — all from one screen.
- Create flexible membership plans and pricing
- Automatic monthly subscription tracking
- View collected, pending and overdue payments
- Generate digital receipts
- Revenue reports by plan, period and branch
Manage Trainers, Clients and Schedules
Assign trainers to members, track sessions, manage availability and calculate commissions and monthly salaries — all in one place.
- Assign trainers to members and groups
- Track sessions and attendance per trainer
- Manage availability and schedules
- Calculate commissions and salaries
- Review detailed trainer activity reports
Usman Ali
Strength & Conditioning
Ayesha Khan
Yoga & Pilates
Bilal Asif
CrossFit / HIIT
Weekly Schedule
| Time | Mon | Tue | Wed | Thu | Fri |
|---|---|---|---|---|---|
| 7:00 | Yoga | HIIT | Yoga | HIIT | Yoga |
| 9:00 | Strength | CrossFit | Strength | CrossFit | Strength |
| 11:00 | Personal | Personal | Personal | Personal | Personal |
| 5:00 | HIIT | Yoga | HIIT | Yoga | HIIT |
| 7:00 | CrossFit | Strength | CrossFit | Strength | CrossFit |
Treadmill T-04
Cardio
Last Service
12 July
Next Service
25 August
Technician
Usman Repairs
Cable Machine C-02
Strength
Last Service
01 August
Next Service
01 November
Technician
FitTech Services
Spin Bike B-08
Cardio
Last Service
18 August
Next Service
—
Technician
Gym Equip Co.
Treadmill #04 — Service due in 3 days
Scheduled with Usman Repairs
Equipment Health Overview
Know What Equipment Needs Attention Before It Breaks
Maintain a centralized database of all gym machines and equipment. Track condition, warranty, service schedules, technician assignments and maintenance costs with automated alerts.
- Track equipment name, category, purchase date and warranty
- Monitor current condition with visual indicators
- Schedule and track maintenance dates
- Assign technicians and record maintenance costs
- Receive automated alerts for upcoming service
- Complete maintenance history per equipment
One Dashboard. Every Branch.
Manage multiple gym branches under one account. View combined analytics or drill down into branch-specific performance.
DHA Branch
Members
486
Check-ins
72
Revenue
PKR 520K
Staff
12
Clifton Branch
Members
398
Check-ins
58
Revenue
PKR 420K
Staff
9
Gulshan Branch
Members
400
Check-ins
56
Revenue
PKR 480K
Staff
11
Turn Daily Operations Into Better Decisions
Revenue, expenses, profit, membership growth, attendance trends, trainer performance and POS sales — all visualized in one analytics dashboard.
Total Revenue
PKR 4.2M
Total Expenses
PKR 1.8M
Net Income
PKR 2.4M
Renewal Rate
87.3%
Revenue vs Expenses
Member Growth
Popular Plan
Premium
48% of members
Top Trainer
Bilal Asif
48 sessions this month
Attendance
4,280
This month
Classes Held
124
This month
POS Sales
PKR 186K
+8.2%
Active Trainers
14
Across branches
Built to Make Gym Management Simpler
Everything you need to run your gym efficiently, from member check-ins to financial reporting.
Save Time
Automate repetitive administrative tasks like payment tracking, renewals and attendance logging.
Everything Connected
Members, trainers, payments and equipment live in the same system — no more switching between tools.
Access Anywhere
Use the system securely from desktop, tablet or phone — anytime, anywhere.
Grow With Confidence
Use real-time reporting to understand the health of your business and make data-driven decisions.
Built for Multiple Roles
Different dashboards and permissions for owners, managers, receptionists and trainers.
Up and Running in Four Steps
Get your gym management system running in minutes, not weeks.
Set Up Your Gym
Create branches, membership plans and staff accounts in minutes.
Add Members
Import or register your existing membership database quickly.
Start Managing
Track payments, attendance, trainers and equipment from day one.
Grow With Data
Use reports and analytics to improve operations and increase revenue.
Simple Plans That Grow With Your Gym
Choose the plan that fits your gym's size and needs. Upgrade anytime as you grow.
STARTER
Ideal for smaller gyms getting started with digital management.
Start With StarterGROWTH
For growing gyms that need advanced management tools.
Choose GrowthBUSINESS
For multi-branch fitness businesses with advanced needs.
Talk to SalesFrequently Asked Questions
Find answers to common questions about GymPilot gym management software.
Ready to Run Your Gym Smarter?
Replace spreadsheets, registers and disconnected tools with one platform built for modern gym operations.
Let's Talk About Your Gym
Whether you manage a single gym or a multi-branch fitness business, we'd love to show you how GymPilot can help.
Schedule a free demo to see how GymPilot can streamline your gym's operations. Our team will walk you through the platform and answer all your questions.
Phone
+92 XXX XXXXXXXBusiness Hours
Mon–Sat, 9 AM – 7 PM PKT
Service Area
Pakistan